Participation Policies & Waivers
The following policies, waivers, and acknowledgments apply to athletes participating in Elevate Volleyball Academy programs. Parents or legal guardians are required to review and acknowledge the applicable terms during athlete registration.
Participant Liability Waiver & Medical Authorization
Voluntary Assumption of Athletic Risk
I, the undersigned parent/legal guardian, explicitly acknowledge and understand that volleyball is a high-intensity, physical sport involving rapid movements, jumps, dives, and contact with balls, floors, and nets. I understand that participation carries inherent risks of physical injury, including but not limited to sprains, fractures, concussions, ligament tears, and catastrophic trauma, including the potential for permanent disability and death. I voluntarily choose to allow my minor child to participate and explicitly assume all risks associated with such participation.
Liability Release
In consideration for being permitted to participate in Academy clinics:
- I, FOR MYSELF, SPOUSE, AND CHILD, KNOWINGLY AND FREELY ASSUME ALL SUCH RISKS, both known and unknown, EVEN IF ARISING FROM THE NEGLIGENCE OF THE RELEASES or others, and assume full responsibility for my child’s participation; and
- I willingly agree to comply with the program’s stated and customary terms and conditions for participation. If I observe any unusual significant concern in my child’s readiness for participation and/or in the program itself, I will remove my child from the participation and bring such attention of the nearest official immediately; and
- I myself, my spouse, my child, and on behalf of my/our heirs, assigns, personal representatives and next of kin, HEREBY RELEASE AND HOLD HARMLESS Elevate Volleyball Academy, LLC; its directors, officers, officials, agents, employees, volunteers, other participants, sponsoring agencies, sponsors, advertisers, and if applicable, owners and lessors of premises used to conduct the event (“Releasees”), WITH RESPECT TO ANY AND ALL INJURY, ILLNESS, DISABILITY, DEATH, or loss or damage to person or property incident to my child’s involvement or participation in these programs, WHETHER ARISING FROM THE NEGLIGENCE OF THE RELEASEES OR OTHERWISE, to the fullest extent permitted by law; and
- I, for myself, my spouse, my child, and on behalf of my/our heirs, assigns, personal representatives and next of kin, HEREBY INDEMNIFY AND HOLD HARMLESS all the above Releasees from any and all liabilities incident to my involvement or participation in these programs, EVEN IF ARISING FROM THEIR NEGLIGENCE, to the fullest extent permitted by law; and
- I, the parent/guardian, assert that I have explained to my child/ward: the risks of the activity, his/her responsibilities for adhering to the rules and regulations, and that my child/ward understands this agreement.
Emergency Medical Authorization
In the event of an illness or injury occurring during clinic operations, I hereby grant full legal authorization to the Academy’s directors, staff, and Authorized Personnel to secure professional medical care, ambulance transit, emergency room triage, and physician-led treatment for my child if I cannot be reached immediately at the contact numbers provided below. I agree to assume full financial responsibility for all costs, bills, and medical expenses incurred through such emergency intervention.
Representation & Warranty of Primary Health Insurance
PRIMARY HEALTH INSURANCE REPRESENTATION: I hereby certify and warrant that the participant is covered by a valid primary health insurance policy that will remain active throughout the entire duration of the clinic season. I explicitly agree and understand that all medical expenses resulting from participation in the program will be submitted to our primary health insurance provider prior to seeking any secondary or excess insurance coverage options provided under the Academy’s participant accident framework.
Medical/Safety Information
Does the participant have any allergies, medical conditions, medications, physical limitations, or other health/safety information that Elevate Volleyball Academy staff should be aware of while the participant is attending a clinic?
If the participant may require emergency medication during a clinic (such as an inhaler or epinephrine auto-injector), please provide relevant information/instructions.
I, FOR MYSELF, MY SPOUSE, AND CHILD/WARD, HAVE READ THIS RELEASE OF LIABILITY AND ASSUMPTION OF RISK AGREEMENT, FULLY UNDERSTAND ITS TERMS, UNDERSTAND THAT WE HAVE GIVEN UP SUBSTANTIAL RIGHTS BY SIGNING IT, AND SIGN IT FREELY AND VOLUNTARILY WITHOUT ANY INDUCEMENT.
Minor Participant Printed Name: ___________________________
Parent/Legal Guardian Printed Name: ___________________________
Parent/Legal Guardian Signature: ___________________________
Primary Insurance Company Name: ___________________________
Parent/Legal Guardian Phone Number (1): ___________________________
Parent/Legal Guardian Phone Number (2): ___________________________
Emergency Contact Phone Number (if parents/guardians cannot be reached): _________________________
Date Signed: ___________________________
Electronic Registration Use: This Participant Liability Waiver, Emergency Contact, and Medical Authorization form may be acknowledged electronically and retained with the participant’s registration record.
Youth Sports Concussion Information & Safety Protocol
What is a concussion?
A concussion is a traumatic brain injury caused by a direct or indirect blow to the head, face, neck, or body, resulting in neurological impairment. A concussion cannot be seen, so an athlete may need to be removed from participation based on observed signs or symptoms the athlete reports.
Signs & Symptoms to Watch For
- Observable Signs (Staff Witnessed): Dazed or stunned appearance, confusion regarding drill instructions, forgetfulness, clumsy movements, slow response times, or loss of consciousness (even momentarily).
- Reported Symptoms (Athlete Expressed): Headache, nausea or vomiting, dizziness, balance issues, double or blurry vision, sensitivity to gym lighting or noise, feeling sluggish, foggy, or fatigue.
The Academy’s Rule: “When in Doubt, Sit Them Out”
If Academy personnel suspect that an athlete may have sustained a concussion, the athlete will be removed from participation immediately and will not be permitted to return during that clinic session. The athlete’s parent or guardian will be notified.
Returning to Academy Activities
An athlete removed from an Academy clinic because of a suspected concussion may not return at the next weekly clinic or any future Academy sessions until the parent or guardian provides written clearance from a licensed physician’s office stating that the athlete is cleared to return to full athletic participation. Verbal assurances from a parent or guardian are not sufficient.
Parent/Guardian Acknowledgment
By signing below, I certify that I have read the Academy Concussion Information, understand how to recognize signs and symptoms, and explicitly agree to the Academy’s removal from participation and written medical clearance requirements before my child can return to a weekly clinic following a suspected concussion.
Parent/Guardian Signature: ___________________________ Date: ____/____/______
Electronic Registration Use: This Youth Sports Concussion Information & Safety Protocol form may be acknowledged electronically and retained with the participant’s registration record.
Parent and Athlete Code of Conduct
Elevate Volleyball Academy, LLC is committed to providing a positive, safe, respectful, and development-focused environment where athletes can learn volleyball skills, build confidence, and enjoy the game. Parents/guardians and athletes are expected to support that environment by following the standards below.
Parent / Guardian Expectations
- Treat coaches, athletes, other parents/guardians, volunteers, facility personnel, and guests with respect.
- Allow Elevate coaches to provide instruction during clinics. Avoid sideline coaching, arguing with coaching decisions or styles, or interfering with drills or instruction.
- Address questions or concerns respectfully and, when practical, outside of active clinic instruction.
- Follow all Academy and facility rules and help ensure accompanying family members and guests do the same.
- Provide accurate and current emergency contact and relevant medical/safety information and promptly notify the Academy of material changes.
- Ensure timely arrival and pickup and follow Academy procedures for authorized pickup.
- Do not engage in threatening, abusive, harassing, discriminatory, or disruptive behavior.
Athlete Expectations
- Treat coaches, teammates, other participants, facility personnel, and guests with respect.
- Listen to coaching instructions, participate appropriately in drills, and follow safety directions.
- Use appropriate language and behavior. Bullying, hazing, harassment, intimidation, fighting, discriminatory conduct, or deliberately unsafe behavior is not permitted.
- Respect the abilities and experience levels of other athletes and contribute to a positive learning environment.
- Use Academy and facility equipment appropriately and respect the gym and other property.
- Tell a coach or other Authorized Personnel promptly if injured, feeling unwell, experiencing concussion symptoms, or concerned about an unsafe situation.
- Remain in designated clinic areas and follow Academy procedures for breaks, dismissal, and pickup.
Sportsmanship & Learning Environment
Academy clinics are instructional programs. Athletes will develop at different rates and may make mistakes while learning. Parents/guardians and athletes are expected to encourage effort, improvement, teamwork, and respectful competition rather than criticize or demean another participant’s performance.
Concerns & Communication
Parents/guardians are encouraged to raise legitimate questions or concerns with the Academy. Whenever possible, concerns should be discussed privately with the appropriate coach or Academy Owner/Administrator rather than in front of athletes or during active instruction. Safety concerns should be reported promptly.
Conduct Concerns & Consequences
The Academy may address conduct concerns based on their nature, severity, and frequency. Responses may include a verbal or written warning, removal from a drill or clinic session, parent/guardian notification, conditions on continued participation, suspension, or removal from future Academy programming. Serious conduct involving safety, violence, threats, harassment, abuse, or other significant misconduct may result in immediate removal without a prior warning.
Parent / Guardian & Athlete Acknowledgment
By signing or electronically acknowledging this Code of Conduct, the parent/guardian confirms that they have reviewed these expectations with the participating athlete and agree to support and follow them while participating in Elevate Volleyball Academy activities.
Participant Name: ___________________________
Parent/Legal Guardian Printed Name: ___________________________
Parent/Legal Guardian Signature: ___________________________
Date Signed: ___________________________
Electronic Registration Use: This Code of Conduct may be acknowledged electronically and retained with the participant’s registration record.
Photo / Media Release Form
In consideration of participation in the Elevate Volleyball Academy, LLC academies and clinics, the undersigned agrees that their likeness, or the likeness of their child/ward may be photographed or videotaped and that such image may be published in an outlet used to promote or publicize the Academy program(s).
________________________________ ____________
(Parent/Guardian Signature) Date
________________________________
(Print Name)
Names of children/wards:
____________________________________________________
____________________________________________________
____________________________________________________
Electronic Registration Use: This Image/Media Release form may be acknowledged electronically and retained with the participant’s registration record.